Medical examinations — certificate validity tracked without paging through files

A pre-employment examination applies to someone being hired or moved to a workplace with different conditions. Its defining feature is time pressure: without a valid certificate a new worker cannot start, and recruitment rarely leaves spare days.

A periodic examination is routine, and that is exactly where most deadlines are lost. A certificate valid for two, three or four years expires at a moment nobody remembers, and workers rarely track their own dates. The deadline therefore has to announce itself, early enough to book an appointment at the occupational health provider.

A follow-up examination after a longer absence has a completely different rhythm — it comes from an event, not a calendar. In a spreadsheet built around an annual cycle such cases usually are not captured at all, so the decision to let someone work rests on a supervisor's memory.

The VIMS register handles all three in one inventory while keeping their type distinct, so you see not only whether a certificate is valid but why it was issued.

The module keeps administrative facts: examination type, issue date, validity, and whether the person is fit for the role or has restrictions. It is not a place for medical records, test results or diagnoses — those stay with the occupational health provider.

The distinction matters when designing permissions. A supervisor needs one piece of information: whether the worker may do their job today. HR needs dates and referral documents. Neither role requires access to medical content.

It is worth agreeing visibility during rollout and keeping to least-privilege access. The register exists to reduce the risk of letting someone work without a valid certificate, not to create a new health database.